OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

June 10, 2025

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: August 12, 2025

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, immediately following the Annual Meeting. The meeting was held at the Clubhouse. Raeanne Ladwig and Kevin Schaeper was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. Nick Drennon was absent.

 

John Elfers

Clifford Keith

Seamus Burns

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m.  It was established that only owners of an OPLG unit were present.

 

2.  APPROVAL OF MEETING MINUTES

 

There was a MOTION (Seamus Burns) and a SECOND (Cliff Keith) to approve the meeting minutes from the Board of Directors Meeting of June 10, 2025 as submitted. ALL IN FAVOR, MOTION PASSED.

There was a MOTION (Seamus Burns) and a SECOND (Cliff Keith) to approve the meeting minutes from the Executive Meeting of June 10, 2025 as submitted. ALL IN FAVOR, MOTION PASSED.

There was a MOTION (Cliff Keith) and a SECOND (Seamus Burns) to approve the meeting minutes from the Annual Organizational Meeting of June 10, 2025 as submitted. ALL IN FAVOR, MOTION PASSED.

 

 

3. OPEN FORUM

There were a few comments or questions in the Open Forum.

 

5. BUDGET REPORT

 

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. As of June 30, 2025 Reserves for OPLG were at $460,700.63. The operations account was at $(33,935.77) due to an upcoming write-off of $(40,471.08). Liquid AAB Reserves are at $42,357.36. There was a MOTION (Seamus Burns) and a SECOND (Cliff Keith) to ratify the Board of Director’s individual reviews of the following financial reports for the month of April, May, and June, 2025. ALL IN FAVOR, MOTION PASSED.

 

B. Edward Jones CDS: as of June 30, 2025 the total value of CDs and Money Market accounts was at $294,611.20. Seamus will transfer remaining funds to the AAB reserve account.

 

6.  MANAGER’S REPORT

 

A. Raeanne reviewed the status of dues. As of June 30, 2025 there was one owner past 90 days, and two owners past due 30 days. Total arears is $5,421.34. One account ending in 0117 was outstanding for $3,690.00 and the issue was discussed in executive session.

 

B. Site Review: The site review of August 5, 2025 was reviewed by the Board. The noted issues are being addressed

 

E. Violations Report: This was reviewed and updated.

 

7. NEW AND ONGOING BUSINESS

 

A. Landscape Services Update: The landscape committee has recommended consideration for a new landscape company. The committee reported that the work from SLO Landscaping has not been sufficient to meet the needs of the complex. John presented a bid from Garcia Gardening that covers a similar scope of work with more 8 more work hours a week. The overall cost is $400 a month increase. The first three months would have increased work allotment to get the complex caught up. There was a MOTION (Seamus Burns) and a SECOND (Cliff Keith) to approve the bid from Garcia Gardening. ALL IN FAVOR, MOTION PASSED. John will work with Raeanne to set up a contract and termination letter for SLO Landscaping.

 

A bid for a landscaping project at 1049-1051 Meadow Way from True Landscaping was reviewed. This unit is in serious need of relandscaping. The cost is $7,500.00. There was a MOTION (Seamus Burns) and a SECOND (Cliff Keith) to approve the bid as submitted. ALL IN FAVOR, MOTION PASSED.

 

John proposed that the HOA remove 5 more liquid amber trees from the complex. He will contact Greenvale Tree to get a bid. There was a MOTION (Seamus Burns) and a SECOND (Cliff Keith) to approve up to $5,000.00 for the tree removal. ALL IN FAVOR, MOTION PASSED.

 

B. Clubhouse Lights Proposal: A bid was reviewed from Design Electric to replace the lights in the clubhouse, including the main room, kitchen, hallways, bathrooms and office. Total cost with materials will be slight less than $2,000.00 pending cost of materials. There was a MOTION (Seamus Burns) and a SECOND (Cliff Keith) to approve the bid for up to $2,000.00. ALL IN FAVOR, MOTION PASSED.

 

8. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee:

No news to report.

 

B. Roofing Update: Roofing on the final two buildings will begin on September 1, 2025. Raeanne will send out an updated notice to owners and tenants of the building.

 

D. Clubhouse Committee: Arlene updated the Board on policies related to the reservation of the clubhouse and the limit of one day reservations.

 

  MEETING ADJOURNED

There was a MOTION (Seamus Burns) and a SECOND (Cliff Keith) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:20 p.m.

 

 MEETING CALENDAR FOR 2025: October 14, 2025, December 2, 2025. Meetings will be held at 5:00 p.m. at the Clubhouse.

 

Respectfully submitted by the Board of Directors

John Elfers, Acting Secretary

 

 

Clifford Keith, BOT Secretary                                                                      

 

                                                                                               

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