Board Meeting Agendas
OAK PARK LEISURE GARDENS
BOARD OF DIRECTORS MEETING MINUTES
October 13, 2020
December 1, 2020, 5:00 p.m.
The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 pm. The meeting was held by virtually by Zoom. Christina LaScala and Heather Konopa were present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse.
***NOTICE OF COVID 19 MEASURES FOR OPLG***
Clubhouse: At the recommendation of public health guidelines and the HOA property manager the clubhouse will remain closed at this time. Notice will be sent to members when it seems prudent to reopen the clubhouse.
1. CALL TO ORDER
The meeting was called to order at 5:00 p.m. with a flag salute. It was established that only owners of an OPLG unit were present on zoom.
2. APPROVAL OF MEETING MINUTES
There was a MOTION (Ron Schram) and a SECOND (Chris Strasser) to approve the meeting minutes from the Board of Directors Meeting of August 11, 2020 as submitted. ALL IN FAVOR, MOTION PASSED.
3. OPEN FORUM
There were several comments in the Open Forum.
4. BUDGET REPORT
A. Financial Report/Operating Reserve
Since not all of the Financials were in place from investment sources, this item was tabled until the next meeting.
5. MANAGER’S REPORT
A. Christina reviewed the status of dues. One owner is in excess of $580. Christina will reach out to learn more and suggest a payment plan. A second owner is in arrears $1,149.00 and is ready for a prelien notice. There was a MOTION (Tom Talbert) and a SECOND (Chris Strasser) to proceed with a prelien notice to Account #812042. ALL IN FAVOR, MOTION PASSED.
6. NEW AND ONGOING BUSINESS
A. Neighborhood Watch: John has reached out to the Commander on the AG Police to set up a presentation and he has not heard back yet. Ron will follow up with him.
B. Approve 2021 Reserve Funding Plan: Heather explained that The Management Trust is recommending new funding formulas for Reserve Studies. The Board opted to keep the previous funding plan for the upcoming year so as to keep the monthly dues at the current rate. There was a MOTION (Tom Talbert) and a SECOND (Ron Schram) to approve the Reserve Funding Plan at $109,414 for 2021. ALL IN FAVOR, MOTION PASSED.
C. Approve 2021 Budget: After a discussion the Board elected to approve a 2021 budget. There was a MOTION (Chris Strasser) and a SECOND (James Burns) to approve the 2021 Operations budget at $146,295 for 2021. ALL IN FAVOR, MOTION PASSED.
D. Approve 2021 Reserve Funding Disclosure Summary: After a discussion the Board elected to approve a summary. There was a MOTION (Ron Schram) and a SECOND (Tom Talbert) to approve the 2021 Reserve Funding Disclosure Summary with changes to items 1 and 7 to reflect changes in the Reserve Funding Plan. ALL IN FAVOR, MOTION PASSED.
E. Approve 2021 Annual State Mandated Disclosures: After a discussion the Board elected to approve the disclosures. There was a MOTION (Chris Strasser) and a SECOND (James Burns) to approve the 2021 Annual State Mandated Disclosures as submitted. ALL IN FAVOR, MOTION PASSED.
7. COMMITTEE REPORTS
J. Architectural Review and Exterior Maintenance Committee:
Drainage issues from the Grieb cul-de-sac to the creek are being addressed by the City of Arroyo Grande.
Landscape and Grounds Committee:
Extensive fuel reduction was carried out this month in the James Way Open Space. Much of the perimeter of the OPLG complex was cleared of dead wood and trees were pruned. John will explore options with the city for additional fuel reduction along the creek behind the clubhouse.
The Board elected to keep the clubhouse closed until there is a clear public health message that it is safe to open it again.
A display box was installed adjacent to the main door of the clubhouse for posting notices. The Board elected to refrain from mailing meeting agendas and minutes and retain the practice of emailing the documents, posting them to the website, and posting at the clubhouse.
8. KEY TERMITE TREATMENT
Dates for the next treatment of the complex will be October 22, 2020.
9. MEETING ADJOURNED
There was a MOTION (Tom Talbert) and a SECOND (Chris Strasser) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:15 p.m.
10. MEETING CALENDAR: December 1 2020. Meetings will be held at 5:00 p.m. by zoom.
Respectfully submitted by the Board of Directors
Transcribed by John Elfers, Acting Secretary
All residents are welcome and encouraged to attend.