OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

December 5, 2023

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: February 13, 2024

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 p.m. The meeting was held at the Clubhouse. Carolyn Saucier was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse.

 

Christine Strasser

Clifford Keith

James Burns

John Elfers

Nicholas Drennon

 

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m. with a flag salute.  It was established that only owners of an OPLG unit were present.

 

2. SEATING OF CLIFFORD KEITH AS BOARD MEMBER

The OPLG BOT has received the resignation of Ron Schram, longtime Board Member. The Board acknowledges the service Ron has given to the community and thanks him for his dedication to OPLG. There was a MOTION (James Burns) and a SECOND (Chris Strasser) to seat Clifford Keith as a member of the Board of Trustees as Secretary. ALL IN FAVOR, MOTION PASSED.

 

3.  APPROVAL OF MEETING MINUTES

There was a MOTION (James Burns) and a SECOND (Chris Strasser) to approve the meeting minutes from the Board of Directors Meeting of December 5, 2023. ALL IN FAVOR, MOTION PASSED.

 

4. OPEN FORUM

There were a few comments or questions in the Open Forum.  

 

5. BUDGET REPORT

 

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. As of December 31, 2023 Reserves for OPLG were at $573,820.18. The operations account was at $8,814.48. There was a MOTION (James Burns) and a SECOND (Nick Drennon) to ratify the Board of Director’s individual reviews of the following financial reports for the months of October, November, and December, 2023. ALL IN FAVOR, MOTION PASSED.

 

B. Edward Jones CDS: as of December 31, 2023 the total value of CDs and Money Market accounts is at $351,521.20.

 

 

6.  MANAGER’S REPORT

 

A. Carolyn Saucier reviewed the status of dues. As of January 31, 2023 there was one owner past 90 days, three owners past due 60 days. One owner has a $100 outstanding late fee. The Board stated that small fines related to paying the wrong amount would be waived for the first few months because of the change of dues.

 

B. Violations have all been addressed.  

 

C. Site Review: January 19, 2024. Issues have been noted.

 

D. No ARC applications are outstanding.

 

E. The Work Order had no new business.

 

7. NEW AND ONGOING BUSINESS

 

A. Landscape Bids Update: New bids were reviewed in executive session.

 

B. Project Management Committee: This committee is overseeing the drainage issues.

 

8. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee:

No new Applications pending.  

 

B. Landscape and Grounds Committee:

There is currently a drainage issue at the cul-de-sac of Meadow Way. Location of drainage pipe has been identified. Next steps are to clear the area of brush and contact DeChance Construction for repairs.

 

C. Clubhouse Committee: Window broken in game room and will be repaired. Options for a mobile vendor will be provided with a 10-day completion date.

 

  MEETING ADJOURNED

There was a MOTION (Chris Strasser) and a SECOND (James Burns) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:00 p.m.

 

 MEETING CALENDAR FOR 2024:  April 9, 2024, June 11, 2024, August 13, 2024, October 8, 2024, December 3, 2024. Meetings will be held at 5:00 p.m. at the Clubhouse.

 

Respectfully submitted by the Board of Directors

John Elfers, Acting Secretary