OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

December 13, 2022

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: FEBRUARY 14, 2023

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 p.m. The meeting was held at the Clubhouse. Debbie Kilroy was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. Tom Talbert was not present.

 

Christine Strasser

John Elfers

Ron Schram

James Burns

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m. with a flag salute.  It was established that only owners of an OPLG unit were present.

 

2.  APPROVAL OF MEETING MINUTES

There was a MOTION (Ron Schram) and a SECOND (Chris Strasser) to approve the meeting minutes from the Board of Directors Meeting of December 13, 2022 as submitted. ALL IN FAVOR, MOTION PASSED.

 

There was a MOTION (James Burns) and a SECOND (Ron Schram) to approve the meeting minutes from the Executive Meeting of December 13, 2022 as submitted. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There were a few comments or questions in the Open Forum.

 

4. BUDGET REPORT

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. Reserves for OPLG were at $579,992.67 as of December 31, 2022. The Operations Account was at $5,862.54. There was a MOTION (James Burns) and a SECOND (Ron Schram) to ratify the Board of Director’s individual reviews of the following financial reports for the months of October, November and December, 2022.

• A current reconciliation of the association’s operating accounts

• Reconciliation of the association’s reserve accounts.

• Current year’s actual operating revenues and expenses compared to the current year’s budget

• The latest account statements prepared by the financial institutions where the association has its operating and reserve accounts

• An income and expense statement for the association’s operating and reserve accounts

• The check register, monthly general ledger, and delinquent assessment receivable reports.

ALL IN FAVOR, MOTION PASSED.

 

B. Edward Jones CD: Seamus reported that there is $268,103.20 currently being invested in CDs. The remainder of the reserves is in a liquid savings account.

 

C. Several budget items were discussed that were under budgeted from last year. These were landscaping, insurance and office expenses. The Board reviewed these expenditures with the intention of meeting the needs for the upcoming year.

 

5.  MANAGER’S REPORT

 

A. Debbie Kilroy reviewed the status of dues. As of January 31, 2023 there were several owners past due in monthly assessments with late fees totaling $1,318.39. Debbie will reach out with a notification to them. Many of these are due to people not paying the dues increase for 2023 and paying the old rate.

 

B. No violations were current as of the meeting.

 

C. Site Review: the overall report of the site review was very positive, with a few issues identified as needing attention

 

6. NEW AND ONGOING BUSINESS

 

A. Election Update: Debbie reviewed the process for this year’s voting. The first call for nominations has gone out.

 

B. Fence Painting: As soon as the wood dries, the exterior will be painted in common areas of the complex.

 

C. Streetlights: John reported on efforts to get the streetlights on Meadow Way repaired. It has been difficult to isolate the specific short in the line. A new electrician is being called in.

 

D. Landscape bids: Ron reviewed landscape bids. Of the 4, one seemed appealing in terms of cost and reputation. A meeting with the landscape committee will meet with staff to gather more details.

 

7. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee:

No Applications were received during the period.

 

B. Landscape and Grounds Committee:

Several new areas of landscape were improved since the last meeting and more are scheduled for early 2023.  

New drainage was put in on James Way in front of 1071.

 

C. Clubhouse Committee:

The Board discussed applying reserve funds to consider replacing the worn out and dirty carpet in the clubhouse with vinyl or linoleum. Ron is securing bids to determine the expense.

The roller door in front of the kitchen was removed.

 

9.  MEETING ADJOURNED

There was a MOTION (Chris Strasser) and a SECOND (Ron Schram) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:25 p.m.

 

10. MEETING CALENDAR FOR 2022: April 11, 2023; June 13, 2023 (Annual Meeting); August 8, 2023; October 10, 2023; December 5, 2023

Meetings will be held at 5:00 p.m. at the Clubhouse.

 

Respectfully submitted by the Board of Directors

Transcribed by John Elfers, Acting Secretary