OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

August 8, 2023

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: October 10, 2023

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 p.m. The meeting was held at the Clubhouse. Debbie Kilroy was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. James Burns was absent.

 

Christine Strasser

Ron Schram

John Elfers

Nicholas Drennon

 

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m. with a flag salute.  It was established that only owners of an OPLG unit were present.

 

2. PRESENTATION BY FARMER’S INSURANCE

Joshua Wright was on hand to explain and discuss the HOA insurance policy. He shared that he does not anticipate our insurance costs going up for the next year. He also suggested that while the structures in the complex are insured, every owner should have an HO6 homeowners policy in place to cover damages to the inside of the unit.

 

3.  APPROVAL OF MEETING MINUTES

There were 3 corrections to the minutes that were noted. There was a MOTION (Chris Strasser) and a SECOND (Nicholas Drennon) to approve the meeting minutes from the Board of Directors Meeting of June 13, 2023 with corrections. ALL IN FAVOR, MOTION PASSED.

 

4. OPEN FORUM

There were a few comments or questions in the Open Forum.  

 

5. BUDGET REPORT

 

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. Reserves for OPLG were at $590,648.21 as of June 30, 2023. The Operations Account was at $26,442.05.

 

B. Edward Jones CDS: as of April, 2023 the total value of CDs and Money Market accounts is at $272,814.40.

 

C. Full Reserve Study: The new reserve study was reviewed with a discussion about major projects over the next couple of years. The study was very comprehensive.

There was a MOTION (Chris Strasser) and a SECOND (Nicholas Drennon) to approve the Reserve Study as submitted. ALL IN FAVOR, MOTION PASSED.

 

6.  MANAGER’S REPORT

 

A. Debbie Kilroy reviewed the status of dues. As of July 26, 2023 there were 7 owners past due in monthly assessments with late fees totaling $653.04. Most of these will be addressed before the next meeting.

 

B. Violations were discussed in Executive Session.  

 

C. Site Review: the overall report of the site review is positive, with a few issues identified as needing attention. Some have been addressed and asphalt issue is being addressed.

 

D. No ARC applications are outstanding.

 

E. The Work Order report was reviewed.

 

7. NEW AND ONGOING BUSINESS

 

A. Clubhouse Flooring: The flooring was completed and feedback has been very positive on the look.

 

B. Clubhouse Tables and Chairs: 20 of the heavy 8 foot tables and 60 chairs were sold to a local church. New lightweight plastic folding tables were purchased in their place.

 

C. Landscape Bids Update: The Board decided to stay with the current landscape contract for another year in order to catch up on other landscaping projects.  

 

E. Streetlights Update: All street lights are working now.  

 

8. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee:

New Applications are pending.  

 

B. Landscape and Grounds Committee:

Several new areas of landscape were improved since the last meeting and more are scheduled for early 2024.

 

C. Clubhouse Committee:

John is exploring a new cleaning service. There was a MOTION (Chris Strasser) and a SECOND (Nicholas Drennon) to approve reimbursement to Arlene Davis for clubhouse cleaning. ALL IN FAVOR, MOTION PASSED.

 

  MEETING ADJOURNED

There was a MOTION (Chris Strasser) and a SECOND (Ron) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:27 p.m.