Board Meeting Minutes​

All residents are welcome and encouraged to attend.

 

OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

December 1, 2020

OPLG Clubhouse/Zoom

 

*****NEXT MEETING*****

February 9, 2021, 5:00 p.m.

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 pm. The meeting was held by virtually by Zoom. Christina LaScala was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse.

 

Christine Strasser

Tom Talbert

Ron Schram

James Burns

John Elfers

 

***NOTICE OF COVID 19 MEASURES FOR OPLG***

 

Clubhouse: At the recommendation of public health guidelines and the HOA property manager the clubhouse will remain closed at this time. Notice will be sent to members when it seems prudent to reopen the clubhouse.

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m. with a flag salute. It was established that only owners of an OPLG unit were present on zoom.

 

2.  APPROVAL OF MEETING MINUTES

There was a MOTION (Chris Strasser) and a SECOND (Tom Talbert) to approve the meeting minutes from the Board of Directors Meeting of October 13, 2020 as submitted. ALL IN FAVOR, MOTION PASSED.

There was a MOTION (Tom Talbert) and a SECOND (James Burns) to approve the meeting minutes from the Executive Session Meeting of October 13, 2020 as submitted. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There were no comments in the Open Forum.

 

4. BUDGET REPORT

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. Reserves for OPLG were at $472,968.00 as of October 31, 2020. The Operations Account was $4,750.00 over budget for the month of October 2020 and $7,727.00 over budget for the year-to-date.

 

 

There was a MOTION (Ron Schram) and a SECOND (Tom Talbert) to ratify the Board of Director’s individual reviews of the following financial reports for the monthly financials ending in June 30, 2020; July 31, 2020; August 31, 2020; September 30, 2020; and October 31, 2020;

  • A current reconciliation of the association’s operating accounts

  • Reconciliation of the association’s reserve accounts.

  • Current year’s actual operating revenues and expenses compared to the current year’s budget

  • The latest account statements prepared by the financial institutions where the association has its operating and reserve accounts

  • An income and expense statement for the association’s operating and reserve accounts

  • The check register, monthly general ledger, and delinquent assessment receivable reports.

ALL IN FAVOR, MOTION PASSED.

 

5.  MANAGER’S REPORT

A. Christina reviewed the status of dues. One owner is in excess of $580. Christina will reach out to learn more and suggest a payment plan.  

 

6. NEW AND ONGOING BUSINESS

 

A. Neighborhood Watch: Ron met with the AG police and learned that to enroll Neighborhood Watch involves a fee and a formal safety plan. The Board decided that we should build upon our current safety efforts for the community. New mailboxes, fuel reduction around the perimeter, increasing security cameras, have all helped to keep the incidence of crime low. Ron reported on the police report for OPLG from January 1, 2020. There were 9 traffic stops on James Way, 3 traffic collisions in the complex, 3 disturbances, 4 calls to 911, 4 suspicious subjects, and 2 thefts. Tenants are encouraged to keep an eye on the property and report anything suspicious to the police immediately. Also it is important to keep garage doors closed when not in use and to keep vehicles locked.

 

B. Election Policy: HOAs are required to update their election policy to conform to the new law. The Board reviewed a proposal from Lowenthal Hillshafer & Carter to update our CC&Rs and accepted the proposal. The draft of the policy will be sent to all owners for review.

 

7. COMMITTEE REPORTS

J. Architectural Review and Exterior Maintenance Committee:

  1. No new architectural reviews have been submitted. Many units have been removing the wood architectural features and replacing with stucco.

 

  • Landscape and Grounds Committee:

    • The HOA received approval from the city to complete fuel reduction in the open space behind the clubhouse. This work will take place on January 5 & 6, 2021. Based on progress over two days the remaining work may be completed soon after.

 

  • Clubhouse Committee:

    • The Board elected to keep the clubhouse closed until there is a clear public health message that it is safe to open it again.

    • A display box was installed adjacent to the main door of the clubhouse for posting notices. Please refer to the box for meeting agendas, minutes, and other notices.

    • The drain from the patio on the clubhouse was opened and a section replaced.

 

9.  MEETING ADJOURNED

There was a MOTION (Chris Strasser) and a SECOND (James Burns) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:10 p.m.

 

10. MEETING CALENDAR: February 9, 2021; April 13, 2021; June 8, 2021; August 10, 2021; October 5, 2021; December 7, 2021. Meetings will be held at 5:00 p.m. by zoom until the clubhouse is reopened.

 

Respectfully submitted by the Board of Directors

Transcribed by John Elfers, Acting Secretary