OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

June 11, 2024

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: August 13, 2024

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:30 p.m., immediately following the Annual Meeting. The meeting was held at the Clubhouse. Debbie Kilroy was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. Clifford Keith and Christine Strasser were absent.

 

James Burns

John Elfers

Nicholas Drennon

 

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m. with a flag salute.  It was established that only owners of an OPLG unit were present.

 

2.  APPROVAL OF MEETING MINUTES

There was a MOTION (James Burns) and a SECOND (Nick Drennon) to approve the meeting minutes from the Board of Directors Meeting of April 9, 2024 with the date correction at the top. ALL IN FAVOR, MOTION PASSED.

There was a MOTION (James Burns) and a SECOND (Nick Drennon) to approve the meeting minutes from the Executive Meeting of May 22, 2024. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There were a few comments or questions in the Open Forum.  

 

5. BUDGET REPORT

 

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. As of April 30, 2024 Reserves for OPLG were at $613,183.68. The operations account was at $17,505.32.

There was a MOTION (James Burns) and a SECOND (Nick Drennon) to ratify the Board of Director’s individual reviews of the following financial reports for the month of February, March and April, 2024. ALL IN FAVOR, MOTION PASSED.

 

B. Edward Jones CDS: as of January 31, 2024 the total value of CDs and Money Market accounts was at $354,074.20.

 

 

6.  MANAGER’S REPORT

 

A. Debbie Kilroy reviewed the status of dues. As of April 30, 2024 there were three owners past 90 days, and one owner past due 60 days. The total outstanding balance is $1,081.82. Debbie will send a pre-collection letter to the unit with the large balance The Board stated that small fines related to paying the wrong amount would be waived for the first few months because of the change of dues.

 

B. Violations have all been addressed.  

 

C. Site Review: May, 2024. Issues have been noted.

 

D. No ARC applications are outstanding.

 

E. The Work Order had no new business.

 

7. NEW AND ONGOING BUSINESS

 

A. Landscape Bids Update: The landscape committee met with Tom Wilcock and Rob Triplett from SLO Landscaping to walk the property and review the valves, timers, main shutoffs. The committee will meet again prior to the July 1 start date for SLO Landscaping to take over maintaining the complex.

 

B. Tom Wilcock Consulting Proposal: The Board reviewed a proposal from Tom Wilcock to act as a consultant to OPLG HOA for landscaping issues. There was a MOTION (James Burns) and a SECOND (Nick Drennon) to approve the bid as submitted. ALL IN FAVOR, MOTION PASSED.

 

C. Roofing Bids: The Board reviewed roofing bids for two buildings on James Way. Board Members have met with Mountain View Roofing and agreed that approving the bid for one building would be a worthwhile trial. There was a MOTION (James Burns) and a SECOND (Nick Drennon) to approve the bid from Mountain View Roofing for $89,480.00 pending enrollment in the VIVE program with all insurance up to date. ALL IN FAVOR, MOTION PASSED.

 

D. Solar Panels: Attorney David Lowenthal drafted a Solar Covenant and Solar Agreement to add to the current Rules and Regulations regarding the installation of solar panels within the complex. The drafts were approved by the Board in Executive Session on May 22, 2024.

 

There was a MOTION (James Burns) and a SECOND (Nick Drennon) to ratify the approval to send the draft documents to members for a 28-day review. ALL IN FAVOR, MOTION PASSED.

 

8. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee:

No new Applications pending.  

 

B. Landscape and Grounds Committee:

There is currently a drainage issue at the cul-de-sac of Meadow Way John is still working on getting bids for completing the repair or replacement of the drain on the other side of the fence.

 

C. Project Management Committee: This committee is overseeing the drainage issues.

 

D. Clubhouse Committee: No updates.  

 

  MEETING ADJOURNED

There was a MOTION (James Burns) and a SECOND (Nick Drennon) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:15 p.m.

 

 MEETING CALENDAR FOR 2024: August 13, 2024, October 8, 2024, December 3, 2024. Meetings will be held at 5:00 p.m. at the Clubhouse.

 

Respectfully submitted by the Board of Directors

John Elfers, Acting Secretary