Board Meeting Minutes​

All residents are welcome and encouraged to attend.

 

OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

August 11, 2020

OPLG Clubhouse/Zoom

 

*****NEXT MEETING*****

October 13, 2020, 5:00 p.m.

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 pm. The meeting was held by virtually by Zoom. Christina LaScala was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse.

 

Christine Strasser

Tom Talbert

Ron Schram

James Burns

John Elfers

 

***NOTICE OF COVID 19 MEASURES FOR OPLG***

 

Clubhouse: At the recommendation of public health guidelines and the HOA property manager the clubhouse will remain closed at this time. Any reservations for groups will be canceled for at least the immediate future. Notice will be sent to members when it seems prudent to reopen the clubhouse.

Garage Doors: Tenants are encouraged to keep garage doors when not in use. Several doors in the complex have been left open all night, making an invitation for vandals.

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m. It was established that only owners of an OPLG unit were present.

 

2.  APPROVAL OF MEETING MINUTES

There was a MOTION (Chris Strasser) and a SECOND (James Burns) to approve the meeting minutes from the Board of Directors Meeting of June 9, 2020 as submitted. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There were several comments in the Open Forum.

 

4. BUDGET REPORT

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. The operations budget was at for the end of May. Reserves for OPLG were at $466,558.00 as of May 31. 2020. The Operations Account was at $43,465.00, which is $45.72 over budget for the month of May 31. $207,000 is currently invested in CDs.

There was a MOTION (Chris Strasser) and a SECOND (James Burns) to ratify the Board of Director’s individual reviews of the following financial reports for the monthly financials ending April 30, and May 31, 2020;

  • A current reconciliation of the association’s operating accounts

  • Reconciliation of the association’s reserve accounts.

  • Current year’s actual operating revenues and expenses compared to the current year’s budget

  • The latest account statements prepared by the financial institutions where the association has its operating and reserve accounts

  • An income and expense statement for the association’s operating and reserve accounts

  • The check register, monthly general ledger, and delinquent assessment receivable reports.

ALL IN FAVOR, MOTION PASSED.

 

5.  MANAGER’S REPORT

A. Christina reviewed the status of dues. Two owners are in excess of $700 in arrears. She will reach out to learn more and suggest a payment plan.  

 

6. NEW AND ONGOING BUSINESS

 

A. Street Slurry Seal: The streets and parking spaces received a slurry seal in mid-June.

 

B. Neighborhood Watch: Ron will reach out to AG police this week to learn about next steps.

 

7. COMMITTEE REPORTS

J. Architectural Review and Exterior Maintenance Committee:

  1. Reminder to keep garage doors closed for safety.

  2. Owners with units with architectural features on walls at the end of buildings should consider removing the wood and replace with stucco. Many of the wooden features have wood rot and are leaking water into structural wall.

  3. Four driveway repairs will be organized this month to address root damage.

 

  • Landscape and Grounds Committee:

    • Five trees were removed in July. Several more are scheduled for removal in a few months. The sites of tree removal will have new landscaping within the next two months. .

    • A reminder to clean up after your dog and do not leave poop bags in common areas.

 

  • Clubhouse Committee:

    • The Board elected to keep the clubhouse closed until there is a clear public health message that it is safe to open it again.

    • Drainage from the clubhouse patio is being repaired.

 

8. KEY TERMITE TREATMENT

            Dates for the next treatment of the complex will be October 22, 2020.

 

9.  MEETING ADJOURNED

There was a MOTION (Chris Strasser) and a SECOND (James Burns) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:15 p.m.

 

10. MEETING CALENDAR: October 13, 2020; and December 1 2020. Meetings will be held at 5:00 p.m. by zoom.

 

Respectfully submitted by the Board of Directors

Transcribed by John Elfers, Acting Secretary