OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

April 8, 2025

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: June 10, 2025

ANNUAL MEETING: June 10, 2025

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 p.m. The meeting was held at the Clubhouse. Debbie Kilroy was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. Clifford Keith and Seamus Burns were absent.

 

John Elfers

Nick Drennon

Christine Strasser

 

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m. with a flag salute.  It was established that only owners of an OPLG unit were present.

 

2.  APPROVAL OF MEETING MINUTES

 

There was a MOTION (Chris Strasser) and a SECOND (Nick Drennon) to approve the meeting minutes from the Board of Directors Meeting of February 11, 2025 as submitted. ALL IN FAVOR, MOTION PASSED.

 

There was a MOTION (Nick Drennon) and a SECOND (Chris Strasser) to approve the meeting minutes from the Executive Board of Directors Meeting of March 18, 2025 as submitted. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There were a few comments or questions in the Open Forum.

 

5. BUDGET REPORT

 

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. As of January 31, 2025 Reserves for OPLG were at $428,616.72. The operations account was at $25,670.52. The Board is still awaiting bids on new insurance policies. Liquid AAB Reserves are at $63,325.30. There was a MOTION (Nick Drennon) and a SECOND (Chris Strasser) to ratify the Board of Director’s individual reviews of the following financial reports for the month of January, 2025. ALL IN FAVOR, MOTION PASSED.

 

B. Edward Jones CDS: as of December 31, 2024 the total value of CDs and Money Market accounts was at $365,291.40.

 

 

6.  MANAGER’S REPORT

 

A. Debbie reviewed the status of dues. As of December 31, 2024 there were five owners past 90 days, and one owner past due 30 days. Total arears is $4,659.21. One account ending in 0117 was outstanding for $4,505.68 and the issue was discussed in executive session.

 

B. Site Review: The site review of March 25, 2025 was reviewed.

 

C. One ARC application for an EV Charging Station at 1170 Clevenger and lattice on the fence at 1047 Meadow were reviewed and approved with stipulations.

There was a MOTION (Chris Strasser) and a SECOND (Nick Drennon) to approve the ARC application for 1170 Clevenger pending notification of the licensed contractor. ALL IN FAVOR, MOTION PASSED.

There was a MOTION (Chris Strasser) and a SECOND (Nick Drennon) to approve the ARC application for 1047 Meadow Way. ALL IN FAVOR, MOTION PASSED.

 

D. The Work Order had no new business.

 

E. Violations Report: This was reviewed and updated.

 

7. NEW AND ONGOING BUSINESS

 

A. Landscape Services Update: The landscape committee met with Rob Triplett from SLO Landscaping to walk the property and review the landscaping needs. Ongoing need for attention on James Way was addressed.

 

B. Landscape Bids: A bid from Greenvale Tree for removal of 4 trees and pruning was reviewed. There was a MOTION (Chris Strasser) and a SECOND (Nick Drennon) to approve the bid of $7,675.00. ALL IN FAVOR, MOTION PASSED. The Board reviewed a bid from A1 Pest Management to address moles and gophers in the complex. The pests are damaging much of the landscape and there is a need to focus on this prior to any more landscaping. There was a MOTION (Chris Strasser) and a SECOND (Nick Drennon) to approve the bid of $450.00 per month for 6 months. ALL IN FAVOR, MOTION PASSED. Work will be delayed until funds are available in the AAB Reserve savings account.

 

C. Election Update: There were two nominations for three board seats. The criteria for voting by acclimation were met, so the returning board members will be seated at the Annual Meeting in June. Officers will be assigned at that time. The Board is considering options for appointing a fifth board member.

 

 

8. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee:

No news to report.

 

B. Landscape and Grounds Committee:

Construction on repair of the drainage pipe at the end of Meadow Way was completed by Bertalacchi Landscape.

 

C. Project Management Committee: All of the buildings with composition roofs have been completed except two. Those will be completed within the next 6 weeks. Notices will go out to owners and tenants prior to roofing.

 

D. Clubhouse Committee: It was noted that some of the fluorescent lights are out in the clubhouse. John will investigate someone to replace all of the bulbs.

 

  MEETING ADJOURNED

There was a MOTION (Chris Strasser) and a SECOND (Cliff Keith) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:15 p.m.

 

 MEETING CALENDAR FOR 2025: June 10, 2025, August 12, 2025, October 14, 2025, December 2, 2025. Meetings will be held at 5:00 p.m. at the Clubhouse.

 

Respectfully submitted by the Board of Directors

John Elfers, Acting Secretary