OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

October 11, 2022

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: DECEMBER 6, 2022

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 p.m. The meeting was held at the Clubhouse. Debbie Kilroy was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. Tom Talbert was not present.

 

Christine Strasser

John Elfers

Ron Schram

James Burns

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m. with a flag salute.  It was established that only owners of an OPLG unit were present.

 

2.  APPROVAL OF MEETING MINUTES

There was a MOTION (Ron Schram) and a SECOND (Chris Strasser) to approve the meeting minutes from the Board of Directors Meeting of August 9, 2022 as submitted. ALL IN FAVOR, MOTION PASSED.

 

There was a MOTION (Chris Strasser) and a SECOND (Ron Schram) to approve the meeting minutes from the Executive Meeting of August 9, 2022 as submitted. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There were a few comments or questions in the Open Forum.

 

4. BUDGET REPORT

 

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. Reserves for OPLG were at $552,947.60 as of August 31, 2022. The Operations Account was at $11,924.07. There was a MOTION (Ron Schram) and a SECOND (James Burns) to ratify the Board of Director’s individual reviews of the following financial reports for the months of February 28, 2022 to August 31, 2022, including

• A current reconciliation of the association’s operating accounts

• Reconciliation of the association’s reserve accounts.

• Current year’s actual operating revenues and expenses compared to the current year’s budget

• The latest account statements prepared by the financial institutions where the association has its operating and reserve accounts

• An income and expense statement for the association’s operating and reserve accounts

• The check register, monthly general ledger, and delinquent assessment receivable reports.

ALL IN FAVOR, MOTION PASSED.

 

B. Edward Jones CD: Seamus reported that there is $268,544.42 currently being invested in CDs. The remainder of the reserves is in a liquid savings account.

 

5.  MANAGER’S REPORT

 

A. Debbie Kilroy reviewed the status of dues. As of September 30, 2022 there were 5 owners past due in monthly assessments with late fees totaling $450.00. Debbie will reach out with a notification to them.

 

B. Violations were deferred to Executive Session.

 

C. Several budget items were discussed in preparation for discussing next year’s budget, including insurance renewal. There was a MOTION (James Burns) and a SECOND (Ron Schram) to approve the expenditures for the Reserve Update for 2023. ALL IN FAVOR, MOTION PASSED.

 

6. NEW AND ONGOING BUSINESS

 

A. Power Washing: The Board discussed the proposal to power wash areas of the complex as a pilot to see the impact on the complex. There was a MOTION (Chris Strasser) and a SECOND (James Burns) to approve the bid of $1,220 from the Management Trust. ALL IN FAVOR, MOTION PASSED.

 

B. Budget Discussion: Debbie presented a draft budget for the Board to review. There are several areas where the costs are going up. There was a MOTION (Chris Strasser) and a SECOND (James Burns) to approve the proposed budget for the 2023 calendar year that includes a $10.00 increase in monthly dues. ALL IN FAVOR, MOTION PASSED.

 

7. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee:

No Applications were received during the period.

 

B. Landscape and Grounds Committee:

Several new areas of landscape were improved since the last meeting

One tree removal and tree pruning will take place on October 19.

New areas for re-landscaping are being identified for upgrading.

 

C. Clubhouse Committee:

The Board discussed applying reserve funds to consider replacing the worn out and dirty carpet in the clubhouse with vinyl or linoleum. Ron will secure a bid to determine the expense.

 

9.  MEETING ADJOURNED

There was a MOTION (Ron Schram) and a SECOND (Chris Strasser) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:25 p.m.

 

10. MEETING CALENDAR FOR 2022: December 6, 2022. Meetings will be held at

             5:00 p.m. at the Clubhouse.