OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

October 14, 2025

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: December 9 2025

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, immediately following the Annual Meeting. The meeting was held at the Clubhouse. Vanessa Silva was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse.

 

John Elfers (by phone)

Clifford Keith

Seamus Burns

Nicholas Drennon

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m.  It was established that only owners of an OPLG unit were present.

 

2.  APPROVAL OF MEETING MINUTES

 

There was a MOTION (Seamus Burns) and a SECOND (Nick Drennon) to approve the meeting minutes from the Board of Directors Meeting of August 12, 2025, 2025 as submitted. ALL IN FAVOR, MOTION PASSED.

 

There was a MOTION (Nick Drennon) and a SECOND (Seamus Burns) to approve the meeting minutes from the Executive Meeting of August 12, 2025 as submitted. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There were a few comments or questions in the Open Forum.

 

5. BUDGET REPORT

 

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. As of August 31, 2025 Reserves for OPLG were at $470,415.81. The operations account was at $(29,333.37) due to an upcoming write-off of $(40,471.08). Liquid AAB Reserves are at $42,357.36.

 

There was a MOTION (Seamus Burns) and a SECOND (Cliff Keith) to ratify the Board of Director’s individual reviews of the following financial reports for the months of July and August, 2025. ALL IN FAVOR, MOTION PASSED. Vanessa will oversee the write-off of $40,471.08 to put that back into the operation budget. This was approved at the August meeting.

 

B. Edward Jones CDS: as of June 30, 2025 the total value of CDs and Money Market accounts was at $190,000.00. Seamus arranged to transfer $150,000.00 to the AAB reserve account.

 

C. There was a MOTION (Seamus Burns) and a SECOND (Nick Drennon) to transfer $4,800.00 from reserves into the operation budget to cover a landscape expense that should have come from reserves. ALL IN FAVOR, MOTION PASSED.

 

D. There was a MOTION (Seamus Burns) and a SECOND (Clifford Keith) to approve the engagement of a CPA firm to prepare federal and state tax returns. ALL IN FAVOR, MOTION PASSED.

 

6.  MANAGER’S REPORT

 

A. The Board received a request from account 2128 to waive late fees and interest on their dues. There was a MOTION (Seamus Burns) and a SECOND (Clifford Keith) to grant the waiver. ALL IN FAVOR, MOTION PASSED.

 

B. Site Review: Will be completed in October.

 

E. Violations Report: This was reviewed and updated.

 

7. NEW AND ONGOING BUSINESS

 

A. Landscape Proposal: This was removed from consideration due to budget constraints.  

 

8. 2026 BUDGET APPROVAL

 

 A. After some discussion, the Board agreed to approve the 2026 budget as recommended by the Management Trust. The Board recognizes that this new budget represents a major increase in dues and a one-time assessment of $252 due by May 1, 2026. This reflects the rising costs of all services, insurance, and construction costs. There was a MOTION (Seamus Burns) and a SECOND (Nick Drennon) to approve the budget. ALL IN FAVOR, MOTION PASSED.

 

B. 30-Year Funding Plan. After some clarifications that the HOA would not be tied to any long-term budget plan, the Board opted to approve the 30-year plan. There was a MOTION (Seamus Burns) and a SECOND (Nick Drennon) to adopt the 30-year funding plan as presented by the Management Trust for the fiscal year ending December 31, 2025. ALL IN FAVOR, MOTION PASSED.

 

C. 2026 Assessment and Reserve Funding Disclosure Statement. After some discussion, the Board opted to approve the disclosure statement. There was a MOTION (Seamus Burns) and a SECOND (Nick Drennon) to approve the Assessment Funding and Reserve Disclosure for mailing to all owners. ALL IN FAVOR, MOTION PASSED.

 

D. State Mandated Annual Disclosures: The Board acknowledged several disclosure statements in regard to the special assessment. First, that there is an anticipated need for a special assessment in the coming fiscal year. Second, that the Board has determined not to defer and will undertake repairs and replacement of all major components with a remaining life of 30 years or less. Third, the Association has no outstanding loans with an original term of more than one year. Fourth, the Board of Directors acknowledges the current reserve deficiency as $5,620.00 per unit.

 

9. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee:

No news to report.

 

B. Roofing Update: Roofing of all units with composition roofs has been completed.  

 

D. Clubhouse Committee: The lights have been replaced in the clubhouse and old lights have been removed.  

 

  MEETING ADJOURNED

There was a MOTION (Seamus Burns) and a SECOND (Cliff Keith) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:20 p.m.

 

 MEETING CALENDAR FOR 2025: December 9, 2025. Meetings will be held at 5:00 p.m. at the Clubhouse.

 

Respectfully submitted by the Board of Directors

John Elfers, Acting Secretary

 

 

Clifford Keith, BOT Secretary                                                                      

 

                                                                                               

                                                            Date