MINUTES OF THE ANNUAL MEETING OF

THE MEMBERS

OF

OAK PARK LEISURE GARDENS

 

June 9, 2026

 

The annual meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:05 pm. Renee Martinez was present from The Management Trust. The meeting was held at the Clubhouse. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. Clifford Keieth was absent.

 

John Elfers

Nicholas Drennon

Aaronne Stoddard

Seamus Burns

 

• CALL TO ORDER AND FLAG SALUTE The meeting was called to order at 5:05 p. m. There number of ballots received was 41 with 47 required for a quorum for the election. However, one of the candidates – Ralph Vandro -- removed himself from running. This left 3 candidates and 3 seats. Given that write-in names were not allowed, the election outcome was forgone. The Board opted to approve the outcome of the election without opening ballots rather than hold a special meeting.

 

• APPROVAL OF THE ELECTION

  • There was a MOTION (Seamus Burns) and a SECOND (Nick Drennon) to approve the results of the election for the 3 candidates. ALL IN FAVOR, MOTION PASSED.

 

• APROVE THE FEDERAL TAX RESOLUTION stating: The approval of the Federal Tax Resolution was passed with 15 Aye vote and 0 Nay votes.

 

• ADJOURNMENT

  • There was a MOTION (Nick Drennon) and a SECOND (Seamus Burns) to adjourn the meeting at 5:10. ALL IN FAVOR, MOTION PASSED.

___________________________________

                                                                              ____________________________________, Clifford Keith, Secretary

​

OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

June 9, 2026

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: August 11, 2026

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:14 p.m. immediately following the Annual Meeting. The meeting was held at the Clubhouse. Renee Martinez was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. Clifford Keith was absent.

 

John Elfers

Nicholas Drennon

Seamus Burns

Aaronne Stoddard

 

1.   CALL TO ORDER

The meeting was called to order at 5:14 p.m. with a flag salute. It was established that only owners of an OPLG unit were present.

 

2.  APPROVAL OF MEETING MINUTES

 

There was a MOTION (Seamus Burns) and a SECOND (Aaronne Stoddard) to approve the board meeting minutes from the Board of Directors Meeting of April 14, 2026 as submitted. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There were a few comments or questions in the Open Forum.

 

5. BUDGET REPORT

 

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. As of May 31, 2026 Reserves for OPLG were at $448,300.64. The operations account was at $19,002.49. Liquid AAB Reserves are at $160,710.54.

 

B. There was a MOTION (Seamus Burns) and a SECOND (Nicholas Drennon) to ratify the Board of Director’s individual reviews of the following financial reports for the months of April and May, 2026. ALL IN FAVOR, MOTION PASSED.

 

C. Edward Jones CDS: as of January 1, 2026 the total value of CDs and Money Market accounts was at $236,246.78.

 

6.  MANAGER’S REPORT

 

A. Slurry Proposal: The Board discussed the proposal from Central Coast Paving. The bid involved crack fill, single and double seal, and asphalt repairs. The Board opted for the double seal, bringing the total to $45,410.00.

 

There was a MOTION (Seamus Burns) and a SECOND (Nicholas Drennon) to approve the bid with the double seal at $45,410.00. ALL IN FAVOR, MOTION PASSED. Board Members will walk the property with the company representatives and set a date for the seal. It will be done in two phases over several days.

 

B. Violations Report: This was reviewed and updated.

 

C. Special Assessment Payments: Notice has been sent to owners who are delinquent on the special assessment.  Late fees will apply.

 

D. Dog Waste Update:  The dog waste problem has not improved. At the last meeting the Board approved funds to create a poster offering a reward for information leading to identifying offenders. John will recruit a graphic artist to create the posters.

 

7. NEW AND ONGOING BUSINESS

 

A. Reserve Study Proposal: Required by law every three years. There was a bid from Gordon Goetz for a full reserve study at $1,875.00

 

There was a MOTION (Seamus Burns) and a SECOND (Nicholas Drennon) to approve the proposal for the reserve study as submitted. ALL IN FAVOR, MOTION PASSED.

 

9. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee: John suggested that the Board update the Rules and Regulations to reflect architectural and landscape issues. He will bring a draft proposal to the next meeting.  

 

B. Landscape Committee: There was a proposal from Garcia Gardening to improve the landscaping at 1113/1115 James Way for $4,500.00. This site has been in need of upgrading.

There was a MOTION (Seamus Burns) and a SECOND (Aaronne Stoddard) to approve the proposal as submitted. ALL IN FAVOR, MOTION PASSED.

 

C. Clubhouse Committee:  John has been in touch with the flooring company that did the clubhouse to see about repair to the flooring.  

 

  MEETING ADJOURNED

There was a MOTION (Seamus Burns) and a SECOND (Nicholas Drennon) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:15 p.m.

 

 MEETING CALENDAR FOR 2025: August 11, October 13, December 8, 2026. Meetings will be held at 5:00 p.m. at the Clubhouse.

 

Respectfully submitted by the Board of Directors

John Elfers, Acting Secretary

 

 

Clifford Keith, BOT Secretary                                                                      

 

                                                                                               

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