Board Meeting Minutes​

All residents are welcome and encouraged to attend.

 

OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

February 9, 2021

OPLG Clubhouse/Zoom

 

*****NEXT MEETING*****

April 13, 2021, 5:00 p.m.

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 pm. The meeting was held by virtually by Zoom. Christina LaScala and Joseph Rutherford were present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. Ron Schram was absent.

 

Christine Strasser

Tom Talbert

James Burns

John Elfers

 

***SPECIAL ANNOUNCEMENTS***

 

Annual Meeting: The Annual Meeting this year will be held on August 10, 2021 rather than the usual June date. This is to accommodate new election timelines that are longer. The election of Board Members will take place at that meeting.

 

January Late Fees: If you have incurred any late fees for monthly dues in January these will be removed. The Management Trust apologizes for the late distribution of envelops and are committing to an on-time distribution for next year.

 

Clubhouse: At the recommendation of public health guidelines and the HOA property manager the clubhouse will remain closed at this time. The Board is hopeful that with vaccinations rolling out that the Clubhouse will be reopened by late spring or early summer.

 

1.   CALL TO ORDER

The meeting was called to order at 5:00 p.m. with a flag salute. It was established that only owners of an OPLG unit were present on zoom.

 

2.  APPROVAL OF MEETING MINUTES

There was a MOTION (Tom Talbert) and a SECOND (James Burns) to approve the meeting minutes from the Board of Directors Meeting of December 1, 2020 as submitted. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There was one comment in the Open Forum.

 

4. BUDGET REPORT

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. Reserves for OPLG were at $480,499.00 as of December 31, 2020. After adjustments of a line item, the Operations Account was $5,078.00 over budget for the month of December 2020 and $5,078.00 over budget for the year-to-date.

 

There was a MOTION (Tom Talbert) and a SECOND (Chris Strasser) to ratify the Board of Director’s individual reviews of the following financial reports for the monthly financials ending in November 30, 2020 and December 31, 2020;

  • A current reconciliation of the association’s operating accounts

  • Reconciliation of the association’s reserve accounts.

  • Current year’s actual operating revenues and expenses compared to the current year’s budget

  • The latest account statements prepared by the financial institutions where the association has its operating and reserve accounts

  • An income and expense statement for the association’s operating and reserve accounts

  • The check register, monthly general ledger, and delinquent assessment receivable reports.

ALL IN FAVOR, MOTION PASSED.

 

5.  MANAGER’S REPORT

A. Christina reviewed the status of dues. One owner is in excess of $648. If payment is not received within two weeks Christina will begin the process for a pre-lien.  

 

6. NEW AND ONGOING BUSINESS

 

A. Election Policy: HOAs are required to update their election policy to conform to the new law. The Board reviewed a new draft election policy and after a discussion accepted the proposal. There was a MOTION (James Burns) and a SECOND (Chris Strasser) to approve the draft as submitted. ALL IN FAVOR, MOTION PASSED. The draft of the policy will be sent to all owners for a 28-day review.

 

7. COMMITTEE REPORTS

J. Architectural Review and Exterior Maintenance Committee:

  1. No new architectural reviews have been submitted.

 

  • Landscape and Grounds Committee:

    • The fuel reduction in the open space behind the clubhouse is almost complete. The remaining section by James Way will be completed in the next couple of months. The entire perimeter of the complex will now be more defensible.

    • The city of AG approved an application to remove 4 more trees. These will be removed within the next month.

    • The Board discussed the status of the irrigation system which seems to be in good shape. John will arrange to secure a map of the system.

 

  • Clubhouse Committee:

    • The Board elected to keep the clubhouse closed until there is a clear public health message that it is safe to open it again.

    • The drain from the patio on the clubhouse was repaired and is now working fine.

 

9.  MEETING ADJOURNED

There was a MOTION (Tom Talbert) and a SECOND (Chris Strasser) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 5:50 p.m.

 

10. MEETING CALENDAR: April 13, 2021; June 8, 2021; August 10, 2021; October 5, 2021; December 7, 2021. Meetings will be held at 5:00 p.m. by zoom until the clubhouse is reopened.

 

Respectfully submitted by the Board of Directors

Transcribed by John Elfers, Acting Secretary