OAK PARK LEISURE GARDENS

BOARD OF DIRECTORS MEETING MINUTES

October 13, 2026

OPLG Clubhouse

 

*****NEXT MEETING*****

BOARD MEETING: December 8, 2026

 

The general meeting of the Members of Oak Park Leisure Gardens was held on the above date, at 5:00 p.m. The meeting was held at the Clubhouse. Renee Martinez was present from The Management Trust. The following Board Members were present in person at the Oak Park Leisure Gardens Clubhouse. Nicholas Drennon and Aaronne Stoddard were absent.

 

John Elfers

Clifford Keith

Seamus Burns

 

1.   CALL TO ORDER

The meeting was called to order at 5:09 p.m. with a flag salute. It was established that only owners of an OPLG unit were present.

 

2.  APPROVAL OF MEETING MINUTES

 

There was a MOTION (Seamus Burns) and a SECOND (John Elfers) to approve the Board Meeting Minutes from the Board of Directors Meeting of August 11, 2026 as submitted. ALL IN FAVOR, MOTION PASSED.

 

3. OPEN FORUM

There were a few comments or questions in the Open Forum.

 

5. BUDGET REPORT

 

            A. Financial Report/Operating Reserve

The Board reviewed the current financial statements. As of September 30, 2026 Reserves for OPLG were at $486,962.54. The operations account was at $(4,471.35). Liquid AAB Reserves are at $161,896.18.

 

B. There was a MOTION (Seamus Burns) and a SECOND (John Elfers) to ratify the Board of Director’s individual reviews of the following financial reports for the months of July and August, 2026. ALL IN FAVOR, MOTION PASSED.

 

C. Edward Jones CDS: as of September 30, 2026 the total value of CDs and Money Market accounts was at $236,251.72. Two CDs will be renewed. The HOA has earned $12,000 in interest on CDs in 2026.

 

D. Delinquency Overview: Renee notified the board of the current delinquencies.

 

E. Fee Waiver Request: There were no requests.

 

6.  MANAGER’S REPORT

 

A. Compliance Report: The compliance report was reviewed by the Board. All current issues were noted.

 

B. Special Assessment Payments: There is a total of $3,528.00 in payments due. Notices have been sent to owners.

 

7.OLD BUSINESS

 

A. Rules and Regulations Revision: The board reviewed new language for revisions to the Rules and Regulations. New language was added to reflect the need for special event insurance certificates when the clubhouse is reserved.

 

B. Roofing Issues: Renee will research the contract and John will contact the attorney about moving forward.  

 

C. Clubhouse Flooring: John met with attorney David Lowenthal and reported. We are still gathering more information and then David will write a letter to the current owner of the flooring company.

 

8. NEW BUSINESS

 

A. Security in Parking Areas: The Board opted not to pursue this at this time, rather inviting owners to park their vehicles in the driveway and install their own security cameras.

 

B. CPA Engagement Letter: There was a MOTION (Clifford Keith) and a SECOND (Seamus Burns) to approve the engagement letter for 2026 at a cost of $1,650.00. ALL IN FAVOR, MOTION PASSED.

 

C. 2027 Budget Approval: The Board discussed the proposed budget for 2027. One addition involved an increase in the contract with Garcia Landscaping for the upcoming year. The cost of insurance is still an unknown. There was a MOTION (Clifford Keith) and a SECOND (Seamus Burns) to approve the proposal budget with one revision for landscaping. ALL IN FAVOR, MOTION PASSED.

 

9. COMMITTEE REPORTS

 

A. Architectural Review and Exterior Maintenance Committee: Three ARC applications were reviewed and approved.  

 

B. Exterior Maintenance Committee: The Slurry Seal was successful with only a few minor issues. Renee will look into having the 15 MPH signs painted and the blue reflectors installed.

 

C. Landscape Committee:  The backflow device was found to be in need to repair. There was a MOTION (Seamus Burns) and a SECOND (John Elfers) to approve a $400.00 repair by Mr. Backflow.  ALL IN FAVOR, MOTION PASSED.

 

A large tree on the City of Arroyo Grande fence line along Meadow Way is in critical need of removal. There was a proposal to share the cost with the city to expedite the removal. There was a MOTION (Seamus Burns) and a SECOND (John Elfers) to approve up to $3,000.00 to share in the cost of removing the tree.  ALL IN FAVOR, MOTION PASSED.

 

D. Clubhouse Committee: No updates beyond the floor

 

 

 MEETING ADJOURNED

There was a MOTION (Seamus Burns) and a SECOND (John Elfers) to adjourn the meeting. ALL IN FAVOR, MOTION PASSED. The meeting was adjourned at 6:09 p.m.

 

 MEETING CALENDAR FOR 2025: December 8, 2026. Meetings will be held at 5:00 p.m. at the Clubhouse.

 

Respectfully submitted by the Board of Directors

John Elfers, Acting Secretary

 

 

Clifford Keith, BOT Secretary                                                                      

 

                                                                                               

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